What's new in Waymarq

A daily round-up of work assigned to you

Being given a task used to make you a watcher of it and nothing more, so unless you happened to look you would not know it was there. Now, just after midnight, you get one email listing everything you were given that day — across all your projects and organisations, with a link straight to each task, who gave it to you and when it is due. It only comes on days somebody gave you something: it never reminds you about work you already had, and work you assign to yourself is not in it. Turn it off under Account → Notifications.

Invite a freelancer without handing them the keys

Someone you invite to one project can now see the whole plan, work on tasks, comment, attach files and log their time — and that is all. The project's settings, its money, sharing it with your client, inviting other people and AI all stay with you, and deleting a project is now for your owners and admins or whoever created it. When they first arrive, the project tells them who invited them and what is assigned to them, and if nothing is yet it says so rather than leaving them to guess. You get an email when they accept, pointing you straight at giving them some work.

Invitations that chase themselves

If somebody hasn't accepted an invitation after a week, Waymarq sends them one reminder, naming who invited them. If another week goes by, it tells you, and links to where you can resend it — then leaves it with you. Resending starts the clock again, and the original link keeps working throughout.

Links come out of the title

A to-do is very often "go and look at this" with a web address stuck on the end, and a title that is forty characters of English followed by a hundred and twenty of query string is a list you cannot read — with a link you cannot click. Paste one in and it now moves to the note, where it appears as something you can open, on the item and on its board card. No setup, and nothing to do with AI.

Notes on a list item, so you know why it is waiting

A running log, separate from the item's own details. The details say what the thing is; the notes say what has happened to it — why it is waiting, who you chased, what came back. On anything Doing or Waiting the latest note shows on the row and on its board card, so the question you opened the list to answer is answered without opening anything. An item sitting in Waiting with nothing written offers you the chance to say what you are waiting for.

A board you can actually see, and your clients' colours in it

The board had four columns and room for three, so Done was off the right-hand edge and Waiting was clipped — which read as its cards being oddly aligned rather than as a board that did not fit. It now uses the full width with four even columns. Clients you have given a colour show it as a dot on every row and card, long titles wrap inside their card instead of running out of it, and the add box has a border, a footer and far fewer words.

You can see what you just added

A new item is marked "Just added", and one with no date now goes to the top of the No date group instead of the bottom. That group has nothing to order by, so oldest-first was putting the thing you captured ten seconds ago at the end of the longest list on the page. The mark stays while you fill the rest of it in.

Drop a screenshot straight onto your list

A request arriving by message is usually a picture and a sentence about it, and capturing those as two steps means the second one gets skipped. Drop a file onto the add box, paste one from the clipboard — where a screenshot you just took already is — or use the paperclip, then write your note and press Enter. Up to five at a time, going up with the words in one request. A file on its own works too: it takes the filename as a placeholder title.

Write as much as you want into your list

The box grows as you type, so a two-sentence thought is readable before you press Enter rather than scrolling sideways out of view. And a long one is no longer refused: the first sentence becomes the title and the whole thing is kept on the item. Asking somebody to summarise a thought before they are allowed to save it is how the thought gets lost.

Your list tidies itself as you type

With AI switched on, what you type is turned into a proper item as you add it. "check aria bugsnag list for https://app.bugsnag.com/…" becomes "Check Aria Bugsnag errors", filed against the right client and the right strand of their work, with the link one click away. It happens just after the item appears rather than before, so pressing Enter is still instant, and the note keeps exactly what you typed — a summary is only safe where you can still read what it summarised. Turn it off with "Tidy as I type" at the top of your list; it is your setting, not your organisation's.

You stay signed in

Two things were signing people out after an afternoon. The "Remember me" box was never wired to the form, so ticking it did nothing at all; and a session expired after two hours of not touching anything. The box works now — relabelled "Keep me signed in", which is what it does — and the window is two weeks, sliding forward every time you use it.

A short name for a client

RED for Rare Earth Digital, JG for JG Creative. Set one on the client and it is used wherever the full name will not fit — calendar bars, board cards, the list on your dashboard. Anything the client sees keeps the full name; a nickname on an invoice reads as carelessness.

Name the work you don't run here

Most studios have strands of work for a client that never become projects in a tracker — "Aria", "Birkdale", a retainer. A client's page now has a place to name them. They are only names with an owner, deliberately: no phases, no tasks, nothing to keep up to date. What they buy you is filing — they show up in your list's "in relation to" alongside real projects, and if you have AI on, writing "Birkdale renewals" in a hurry is now enough for it to work out whose that is.

List items open properly, with shortcuts for the fiddly bits

An item used to expand the row in place, pushing the rest of the list down the page — the content you were using to keep your place. It now opens in a panel the same shape a task does: notes and files on the left, everything else on the right. Due dates have Today, Tomorrow, Next week and Next month; time needed has +15m, +30m, +1h and +1d, because almost every estimate on a list like this is a round number.

Attach a file to a list item

A screenshot of the thing, the PDF it is about, a photo of a receipt. Drop it on the item and it stays with it — private to you like the rest of your list.

Say which of a client's work something is about

Filing an item used to be one flat list of every client, project and strand, and it made them alternatives — an item could be about a client or about a project, never "this project, of theirs", which is how everything else in Waymarq is arranged. It now asks in two steps: who it is for, then which of their work. The first list grows by one per client instead of by everything, and picking a project files it against the client too, so it still shows up under them.

A client page built around what you owe them

One scroll of everything served "who are these people" best and "what do I owe them" worst, which is backwards — the second is the daily visit. Who the client is now stays in a column down the left, because it is context rather than a destination, and the right side switches between Projects, your list for them, and their opportunities. Items open in the same panel they do on My list, and there is a board view alongside the list for when a dozen small things have arrived from one person and you are part-way through several.

Your list for one client, on that client's page

When somebody sends you twenty small things over a fortnight, they arrive somewhere that is not a project and get worked through slowly and lost track of. A client page now shows your own list items for that client, with a box to add one and a picker for which strand of their work it belongs to. It stays private: a colleague opening the same page sees their own, never yours.

Your list stops adding things twice

Pressing Enter twice while an item was still saving added it twice. It no longer can. Deleting an item asks first, as does clearing the finished ones.

Team board — every project on one Kanban

Running four small jobs at once meant opening four boards to answer one question. The team board is the same five columns over every open task you can see, with the client and project named on each card so a board that spans projects still makes sense. Drag a card to move it on, exactly as you would anywhere else. Adding a task asks which project it belongs to first, then opens the task so you can fill in the rest. Finished work leaves the board rather than filling it — it stays on its own project.

Move a delayed plan back into step with its start date

Push a project back a month and every task keeps the date it was given against the old start, so most of the plan ends up scheduled before the project begins — and nothing said so. The project overview now notices, says how many tasks are stranded and how far back, and offers to move the plan. Everything not yet started shifts by the same number of days, so durations, order and spacing stay exactly as you arranged them, and the phases move with the work. A task with no estimate keeps its dates rather than losing them, and dates you placed by hand come along by default — a shift keeps the arrangement a pin was protecting rather than recalculating it, though you can leave any of them behind. You see precisely what would move before anything does.

Waiting on a client is no longer counted as being late

Work parked with a client or a supplier used to sit in the dashboard's red list beside your own overdue tasks, which made the number mean nothing. It now has its own amber band underneath, naming who has it and for how long — worth a chase rather than a late night. Every line on the dashboard names the client above the task as well, so a cross-project list says whose work it is.

Calendars name the client, and are easier to read

Every calendar entry now carries the client above the task — a project name on its own answers which job, not whose, and a studio with three jobs for one client could not tell them apart. Work waiting on somebody outside the organisation is marked with a dashed outline and light shading instead of the heavy stripes that were making it hard to read, and a task reference on a coloured bar now takes its colour from the bar rather than staying the same indigo whatever it sat on.

Log time against the day it was worked

Time is usually written up the morning after. The log-time box now asks when the work was done, filled in with today and taking any earlier date, so yesterday's hours land on yesterday instead of quietly making every report wrong about which day the work fell on.

Twice as many colours, or any colour you like

Client and project colours went from twelve presets to twenty-four, with a second, deeper tone of each hue so two jobs for the same client can be told apart without jumping to an unrelated colour. If none of them is your brand, there is now a colour picker and a hex box underneath. Whatever you choose, the text on it stays readable — it is worked out from the colour rather than assumed.

Arranging a plan on the timeline no longer freezes it

Dragging bars on the Gantt used to mark every one of them as a pinned date — a setting meant for real commitments like a client deadline, which tells the scheduler never to touch that task again. Since arranging a plan by dragging is the normal way to build one, whole projects quietly ended up frozen, and nothing on the timeline showed it had happened. Dragging now saves your dates and a reschedule started from that save still works around them, but the permanent mark is gone: pinning is a separate, deliberate act on the task. Pinned tasks now show a pin on the Gantt, so wherever they come from you can see which dates the scheduler has been told to leave alone.

Shorter notification emails

The emails Waymarq sends when something happens had grown into essays, explaining the product to people already using it. They are now a line of context and then the facts, laid out to be read at a glance rather than read through.

My list — your own to-do list, outside every project

A day is not only project work. There are calls to return, forms to fill in, things to order and invoices to chase, and until now the only place to put them was a project they did not belong to. My list is a plain list: type what you need to do, press Enter, and it is on there. Open an item to add a due date, roughly how long it will take, a status and any notes. It groups itself into overdue, today, the next seven days and everything else, so what today looks like is the first thing you see rather than something to work out. It is private — nobody else in your organisation can see it, whatever their role — and My work now shows how much is on it, so one page still answers what you have on.

Say what something relates to, however you happen to write it

Every item can say what it is "in relation to". Start typing and it offers your clients and your projects, so a note about chasing an invoice can be filed against the real client and "what do I owe them?" becomes answerable. Type something it has never heard of and it takes that too, then offers it back next time — so the words you actually use become the list you pick from. If you have AI switched on, "File with AI" will read the loose items and suggest which client or project each belongs to, spelling and shorthand included. It only ever suggests: each one appears on the item with a yes or no, and nothing is filed until you say so.

Set the start date when you create a project

New projects quietly started today and left you to change it afterwards. Planning work that begins next month is ordinary, and every phase and task date is worked out from the start date — so it is a field on the create form again, filled in with today but yours to change. If you are starting from a template, the date its schedule runs from is the project start, so there is still only one date to give.

A summary when you create a project, the detail straight after

Creating a project asked what it was about and the very next step asked again in almost the same words, so it read as one question repeated rather than two useful ones. Creation now asks for a line or two and says where the full thing goes; the next step asks for the detail and opens with what you already wrote, so expanding it is a continuation rather than starting again. Upload the spec as a document there too if you have one — everything you add feeds whatever plans the work.

An AI trial that has ended now tells you, and says which ran out

A trial ends on whichever runs out first, the credit or the clock — and running out of time used to happen in silence, so the first sign was AI features quietly refusing. Now it says so plainly, tells you which of the two it was (a trial can end with most of its credit unspent), and the AI assistant explains it on the page rather than turning you away. Nothing you have planned is affected, and planning by hand or pointing a coding agent at the API never needed AI from us anyway.

Unassigned work in your own projects now reaches My work

My work used to show only what was assigned to you by name, which quietly missed anything nobody had been put on — so a page built to answer "what have I got on?" could leave out a good chunk of the answer, and if you work on your own there was nobody else it could have belonged to anyway. Tasks in projects you own with no assignee now appear alongside the rest, marked "unassigned" so you can still tell what was handed to you from what is simply waiting to be picked up. Expect your list to be a little longer than it was.

Project templates

Plan a project properly, then press Save as template on its Phases & tasks page. Next time, choose "Use one of my templates" when you create a project, pick a start date, and the whole plan is built for you — your stages, the work inside them, each piece taking as long as it did last time, laid out one after another around weekends and your holidays. It keeps what repeats (the shape, the lengths, which tasks wait on the client) and deliberately leaves behind what does not: dates, the client, progress, logged time and files. Manage them under Organisation settings → Templates.

Or keep your stages and let AI write the tasks

When the stages are always the same but the work inside them changes with the job, tick "Keep my stages, let AI write the tasks" and add a brief. Your stages are created exactly as you saved them, the brief is read against them, and AI proposes the tasks inside each one for you to review before anything is written.

Bigger briefs, and a clearer reason when one is too big

A brief or a file can now be up to 32MB rather than 10MB — an image-heavy Word document is an ordinary thing to plan from, and the old limit turned a normal file into a puzzle. The limit is shown on the upload box before you pick anything, and if a file really is too large the message says so in megabytes and suggests exporting it as a PDF.

An overdue task can ask whether it is really yours

When a task is overdue and is not marked as waiting on anyone, it now offers "Is it with the client?" right there on the overdue strip. One click marks it, which takes it out of your workload, shows the client whose court it is in, and gets you a note if it runs late.

Dates follow a length

A new task starts the working day after the last one in its phase, so a plan typed in order lines itself up. Type how many days it takes and the due date works itself out, skipping weekends and your holidays. Move a start date and the due date moves with it — a three-day task stays three days. Reorder tasks by dragging, and Waymarq offers to move the dates to match.

Waiting on the client

Mark a task as waiting on the client, or on a named supplier. It stays in your plan and on the timeline, but it is not your time: it sits in Review while it is with them, is left out of your effort and workload, is drawn hatched on the Gantt and calendar, and on the client's shared page reads "with you until…" — so they can see the ball is in their court.

Logged time on the project overview

The overview leads with the hours logged against a project, shows them against each phase and against the estimate where there is one, and links to the log. A project with a fee or rate can show time against budget; one that is not billed at all can say so with one click, and Waymarq stops asking.

Quick tasks, and switching between the two kinds

New tasks default to a full task, then follow whichever kind you picked last in that project — and any task can be switched either way from its sidebar. The quick-task window puts the things it is for first: time logged with a Log time button, status, dates and length, two across.

Colour on clients and projects

Give a client a colour and its projects carry it — on the projects list, the project header and the calendar, which can now colour by project. A project can pick its own. On a project shared by more than one person, your own tasks are marked and everyone's avatars show; on a one-person project neither appears, because every card would be yours.

Prerequisites drawn on the Gantt

Hover a bar and drag the circle at its right end onto another task to make that task wait for it. The Phases & tasks page gained a labelled Add task on every phase, and says plainly which order means what in each view.

Client requests

A client with a share link can send a request from the same page they see the plan on — a question, a change, an idea, files attached. It lands on a new Client requests page on the project, where you decide what each one is: attach it to a task as a note in their name, raise it as a work order to price, reply in words, or set it aside. Their page shows what happened to every ask. You can paste in a WhatsApp or an email too, attributed to them, so it stops living in your inbox.

Ask the client one thing, and get the answer back where you need it

When an ask is ambiguous, send one question back. It appears on their page with an answer box, and the ask returns to you with their answer attached. Detail that arrives for a task already underway can be added now or parked as a follow-up; detail for a finished task can reopen it. And if you would rather price every ask than sort it, set the project to raise each one as a work order on arrival.

Email into Waymarq

Every client now has an address: BCC it on an email and the message lands on their timeline, attributed to whoever sent it. Every project has one too: forward a client's email to it and it arrives as a client request, files included, ready to be sorted. Only senders you allow get through, and an address can be rotated or revoked at any time. No mailbox to connect. (Available once your installation has inbound email set up.)

Let the client ask the plan

Optionally, a client's page can answer questions from the plan they can already see — when something is due, what is in a phase — read-only, never money, never your notes. When the plan does not hold the answer it says so and offers to send the question as a request. Off by default; switch it on per project from the Share page. Capped at twenty a day.

AI separates one message into its asks

With AI on, a client message is read against the plan and split into the distinct things it asks for — a change to an existing task, new work, a question, a request for a call — each matched to the task it is about, and flagged when it repeats something they asked before. Every one is a suggestion for you to confirm; nothing is added to the plan until you say so.

Set dates and an assignee as you add a task

The Add task form now has Start date, Due date and Assignee on it, whatever kind of task you are adding. Fill them in and the task lands on the Gantt straight away; leave them blank and nothing changes. Before, they were only reachable from the task's sidebar after it was created — one round trip per field.

Your logged time tells you what a job earned

When you log time against a task with no estimate, Waymarq asks — optionally — how long you expected it to take, so over time you can see how your estimates compare with what jobs actually take. And once a project has real hours on it but no price, the overview asks what you are charging; add the fee or your hourly rate and it works out what the job is actually earning per hour.

This week, on My work

My work now opens with your own time this week — the total, how it compares with last week, which projects it went on, and a day-by-day strip. It only appears once you have logged some time.

What's new since your last visit

When something worth knowing about has shipped since you were last here, Waymarq tells you once, in one place, the next time you sign in. Close it and it stays closed. The full history is always on the changelog.

A hand-drawn Gantt chart keeps its schedule

If your spreadsheet has weeks across the top and the work shaded in underneath, rather than typed into Start and End columns, the bars are now read as the dates they are — so your plan arrives on the timeline as you drew it, instead of every task landing on day one. Columns counted as "Week 1" and "Week 2" are worked out from the project start date. A row with no bar comes in without dates rather than a guess, and the review screen tells you which ones those are before anything is created.

Upload a spreadsheet as your plan

Drop an .xlsx, .xls or .csv into the same box as a brief. If it is a plan, Waymarq reads it as one — your sections, your tasks and your dates, kept exactly as you set them rather than a new plan invented over the top. You review everything before a single task is created, and the dates you set are pinned, so rescheduling works around them instead of moving them.

It tells you when your file is something else

A requirements list or a timesheet is recognised as such and kept as a document, rather than being forced into a plan it was never going to make. And once your plan is in, Waymarq can ask a few questions to fill in what the spreadsheet never said — the descriptions and detail a Gantt chart has no room for.

Mark a phase as "later"

A stage the client has not agreed to yet can be set aside without being deleted: its tasks move to the backlog, out of the effort total, the delivery date, the boards and the timeline — but they are still written up, and one click brings them back. Anything already in progress or finished stays exactly where it is. Available while reviewing a proposed plan, and afterwards from the phase list, the Gantt chart or the board.

See how much work a plan is

The project overview now shows the total effort in a plan in working days, beside the delivery date, and per phase so you can see which stage is the expensive one. It never shows a total without saying what it excludes: how many tasks have no estimate, how many figures are still AI's rather than a person's, and how many people the schedule assumes.

Log time against an opportunity

Scoping calls, proposals and site visits happen before there is a project to log them against. That time is recorded separately from project time and deliberately kept out of billable figures — folding it in would distort the effective hourly rate those reports exist to answer.

Trends: is this month better than last?

A report showing how the business is moving over time rather than only where it stands today — work won, delivered, billed and the rate you are really achieving.

The estimate becomes the plan

Build a rough estimate against an opportunity while quoting, and when it is won that estimate seeds the project plan instead of being retyped.

Choose how a project begins

Start from a brief, plan it by hand, run it as a simple board, or connect an AI agent to an empty project and let it fill in. Prompts and setup steps follow the answer, so a hand-planned project is never told to upload a specification it will never have.

AI spend is checked before a run starts

A large generation is now priced up front and refused with an explanation if it will not fit what is left, rather than being stopped part-way through.

Cancel a project, with a reason

Cancelled is an outcome rather than filing: it records that the work is not going ahead and why, which is the thing worth knowing later. Archiving still exists for putting something away.

Nudges when a project goes quiet

A project that has not moved for three weeks says so, and a finished plan asks whether it is good to go. Coming back to a dormant project shows what happened last and what to do next, rather than a wall of stale dates — and a project still in planning is left alone, because its dates are proposals rather than commitments.

Project context log

A short list of standing decisions and constraints on every project — what is out of scope, what was agreed, what a new person needs to know before touching anything. It is the first thing an AI agent reads over the API, and an answer to a clarifying question can be promoted straight into it.

Clients can send screenshots

The support request form takes files, so somebody reporting a problem can show you instead of describing it. When the request becomes a task the files come with it, still attributed to whoever sent them.

Attach files over the API, the CLI and MCP

Task attachments are reachable from a coding agent or a script, not just the browser.

Drag a file straight onto a task

Drop a file anywhere on a task and it attaches — no dialog, no panel to open first.

Estimate in hours, not whole days

A two-hour job can be recorded as a two-hour job, and subtasks carry their own estimates. Effort and calendar time are kept separate, so a short task no longer has to claim a whole day to exist.

Short tasks share a day

The scheduler packs several small tasks into one working day instead of giving each its own, so a plan of quick jobs no longer stretches over weeks.

Stage timeline edits, then save them

Drag as many bars as you like and review the change before committing it. A task can be pinned so the scheduler works around it instead of recalculating it — for a client deadline or a booked site visit.

See how much of a plan is priced

Every estimate now records whether a person put their name to it or it is still the model's suggestion, and the project says how much of the plan is which.

Team capacity answers honestly

Adding people to a project shows what that actually buys you against the dependency order, rather than assuming work divides evenly.